Direct Marketing Policy Content

ARISTHA: Ar-Risalah Journal of Islamic Tourism and Hospitality

Publisher: Sekolah Tinggi Agama Islam (STAI) Ar-Risalah Sumatera Barat, Indonesia

1. Purpose and Scope

ARISTHA: Ar-Risalah Journal of Islamic Tourism and Hospitality is committed to ethical, transparent, accurate, and responsible communication in promoting its scholarly publishing activities.

This Direct Marketing Policy establishes the principles and procedures governing the journal's promotional communications, calls for papers, invitations to authors and reviewers, academic outreach, and other activities intended to increase awareness of the journal.

The policy applies to communications undertaken by the journal's editors, authorized administrators, and individuals acting on behalf of ARISTHA.

Its purpose is to ensure that promotional activities support legitimate scholarly communication without misleading prospective authors, reviewers, readers, or academic institutions.

2. Principles of Ethical Direct Marketing

ARISTHA conducts academic promotional activities according to the following principles:

  1. Accuracy: All promotional information must be factual, current, and verifiable.

  2. Transparency: The journal's identity, publisher, editorial policies, and publication conditions must be communicated clearly.

  3. Relevance: Communications should be directed toward individuals and academic communities with a reasonable interest in the journal's scholarly scope.

  4. Professionalism: Promotional messages must use respectful and appropriate academic language.

  5. Voluntary participation: Recipients should not be pressured to submit manuscripts or participate in journal activities.

  6. Privacy: Personal contact information must be handled responsibly.

  7. Editorial independence: Promotional activities must not interfere with scholarly assessment or peer review.

  8. Integrity: The journal must not make false claims about indexing, accreditation, impact, publication guarantees, or institutional recognition.

3. Academic Promotion and Outreach

ARISTHA may promote its scholarly activities through appropriate academic communication channels.

Such activities may include:

  • Publishing calls for papers.

  • Sharing information about the journal's focus and scope.

  • Announcing manuscript submission opportunities.

  • Disseminating information about published articles.

  • Inviting qualified researchers to contribute scholarly manuscripts.

  • Inviting qualified academics to participate as reviewers or editorial collaborators.

  • Communicating relevant journal policies and submission requirements.

  • Participating in appropriate academic networking and scholarly dissemination activities.

These activities must remain consistent with the journal's academic mission and publication ethics standards.

4. Calls for Papers

Calls for papers issued by ARISTHA must present accurate and sufficiently clear information for prospective authors.

Where relevant, a call for papers should identify:

  1. The journal's full title.

  2. The publisher.

  3. The journal's scholarly focus and scope.

  4. The official journal website.

  5. Manuscript submission procedures.

  6. Applicable submission or publication fees.

  7. Relevant submission deadlines, if any.

  8. The journal's publication schedule.

  9. Applicable peer-review requirements.

  10. Official editorial contact information.

A call for papers must not promise manuscript acceptance or imply that payment guarantees publication.

Information about indexing, accreditation, and identifiers must reflect the journal's actual verified status.

5. Invitations to Prospective Authors

ARISTHA may invite researchers, lecturers, postgraduate students, and other qualified scholars to submit manuscripts relevant to its academic scope.

Such invitations should be based on reasonable scholarly relevance rather than indiscriminate mass solicitation.

Invitations must not:

  • Guarantee publication.

  • Misrepresent the journal's reputation or indexing status.

  • Promise acceptance without peer review.

  • Conceal applicable publication charges.

  • Create false urgency through misleading deadlines.

  • Imply institutional endorsement that has not been authorized.

Authors retain full discretion over whether to submit their work.

6. Invitations to Reviewers and Editorial Contributors

ARISTHA may contact qualified academics to invite their participation as peer reviewers, editors, or scholarly contributors.

Such invitations should clearly identify the proposed role and relevant responsibilities.

Individuals should not be listed as members of the Editorial Board or reviewer team without appropriate authorization or agreement.

Reviewer invitations must respect confidentiality, conflicts of interest, and the journal's Peer Review Process.

Participation in editorial or reviewing activities must not be represented as guaranteeing favorable treatment for the participant's own manuscripts.

7. Prohibition of Spam and Unsolicited Mass Marketing

ARISTHA does not support indiscriminate unsolicited bulk messaging or deceptive promotional practices.

The journal should avoid repeatedly contacting recipients who have indicated that they do not wish to receive promotional communications.

Academic outreach should be targeted, proportionate, and relevant to the recipient's professional or scholarly interests.

The journal must not use misleading subject lines, impersonation, fabricated affiliations, or unauthorized sender identities.

8. Respect for Privacy and Personal Information

Personal information used for academic communication must be collected, stored, and processed in accordance with applicable privacy and data protection requirements.

ARISTHA should use contact information only for legitimate and appropriately authorized journal-related purposes.

The journal must not sell author, reviewer, editor, or reader contact lists to third parties for commercial marketing.

Confidential information obtained through manuscript submission or peer review must not be repurposed for unrelated promotional activities without an appropriate legal basis or authorization.

9. Opt-Out and Communication Preferences

Recipients of non-essential promotional communications should have a reasonable way to request that further promotional messages cease.

Where applicable, ARISTHA should respect such requests and update its communication practices accordingly.

Opting out of promotional communications should not affect an individual's ability to submit manuscripts or receive necessary communications about an existing submission.

Essential editorial communications, including review requests already accepted, manuscript decisions, and publication-related notifications, are distinct from optional promotional messages.

10. Accuracy of Journal Identity and Publisher Information

All official promotional communications must identify the journal accurately.

The journal's name is:

ARISTHA: Ar-Risalah Journal of Islamic Tourism and Hospitality

The publisher is:

Sekolah Tinggi Agama Islam (STAI) Ar-Risalah Sumatera Barat, Indonesia

The official journal website is:

https://jurnal.staiarrisalah.ac.id/index.php/aristha/index

Promotional communications must not misrepresent the journal as being published by another institution or as possessing affiliations that have not been formally established.

11. Indexing, Accreditation, and Journal Metrics

ARISTHA must communicate its indexing, accreditation, and bibliometric status accurately.

The journal must not claim inclusion in Scopus, Web of Science, DOAJ, SINTA, or other indexing and accreditation services unless such inclusion has been officially confirmed and remains valid.

The journal must not advertise fabricated impact factors, misleading citation metrics, or unofficial rankings as recognized journal performance indicators.

Where indexing applications are pending, promotional materials must distinguish clearly between an application and confirmed inclusion.

12. Publication Schedule and Submission Information

Information concerning the journal's publication frequency, issue schedule, and manuscript submission process must be consistent with the official journal website.

Changes to submission deadlines or publication schedules should be communicated transparently.

The journal must not promise publication in a specific issue when the manuscript has not completed the required editorial and peer-review procedures.

13. Publication Charges and Financial Transparency

Promotional materials must not conceal applicable author fees or misrepresent the cost of publication.

Where article processing charges or other publication-related fees apply, the journal must provide a clear reference to its official Article Processing Charges Policy.

Any statement that publication is free of charge must reflect the journal's actual approved fee arrangements.

Payment must not be presented as a substitute for editorial assessment or independent peer review.

14. No Guaranteed Acceptance or Publication

ARISTHA does not guarantee manuscript acceptance in exchange for submission, payment, sponsorship, institutional affiliation, or participation in promotional activities.

All manuscripts are subject to the journal's editorial assessment and applicable peer-review procedures.

The journal must not promote guaranteed acceptance, guaranteed favorable reviews, or acceptance without scholarly evaluation.

Any estimated editorial or publication timeline should be communicated as an estimate rather than an unconditional promise.

15. Responsible Use of Social Media and Digital Platforms

ARISTHA may use appropriate digital platforms to communicate academic information and promote scholarly publications.

Official communications should remain accurate, respectful, and consistent with the journal's editorial policies.

Social media messages must not misrepresent publication status, scholarly findings, author affiliations, or indexing information.

The journal should distinguish official communications from personal opinions expressed by individuals associated with the journal.

16. Third-Party Marketing and Representation

No external individual, agency, or organization may represent itself as an authorized marketing agent of ARISTHA without appropriate institutional authorization.

Any formally approved third-party promotional arrangement must comply with this policy.

Third parties must not:

  • Charge unauthorized submission or publication fees.

  • Guarantee acceptance.

  • Misrepresent the journal's editorial procedures.

  • Use the journal's name or identity deceptively.

  • Collect manuscripts or personal information through unauthorized channels.

Suspected impersonation or fraudulent promotional activities should be reported to the journal through its official communication channels.

17. Conflicts of Interest

Individuals involved in journal promotion must avoid using promotional relationships to obtain inappropriate editorial influence.

Any significant conflict of interest involving promotional partners, authors, editors, or institutional representatives should be disclosed and managed appropriately.

Marketing activities must remain separate from manuscript evaluation and publication ethics decisions.

18. Complaints and Misleading Communications

Authors, reviewers, readers, and other stakeholders may report suspected misleading promotional communications conducted in the name of ARISTHA.

Reports should identify the relevant message, communication channel, and nature of the concern.

The journal should review credible complaints and, where appropriate, correct misleading information, withdraw unauthorized communications, or take other proportionate action.

Complaints involving impersonation, unauthorized payments, or misuse of personal information may require referral to the appropriate institutional authority.

19. Responsibilities of the Journal and Publisher

ARISTHA is responsible for ensuring that its authorized promotional activities remain consistent with scholarly publishing ethics.

The journal should:

  • Maintain accurate public information.

  • Communicate its submission requirements transparently.

  • Avoid misleading marketing claims.

  • Respect recipients' communication preferences.

  • Protect confidential editorial information.

  • Prevent promotional influence on editorial decisions.

  • Respond appropriately to credible complaints.

Sekolah Tinggi Agama Islam (STAI) Ar-Risalah Sumatera Barat, Indonesia, supports responsible governance of the journal's official communication activities.

20. Relationship with Other Editorial Policies

This Direct Marketing Policy should be read together with the journal's:

  • Editorial Decision Policy.

  • Publication Ethics.

  • Peer Review Process.

  • Disclaimer Statement.

  • Revenue Source Policy.

  • Advertising Policy.

  • Article Processing Charges Policy.

Where promotional activities raise concerns involving privacy, financial transparency, editorial independence, or publication ethics, the relevant policies should be applied consistently.

21. Policy Review and Updates

ARISTHA may periodically review this policy to reflect developments in academic communication, digital publishing, privacy requirements, and responsible scholarly marketing practices.

Any material changes should be communicated transparently through the journal's official website.

The journal remains committed to ethical academic outreach, truthful representation, respect for prospective contributors, and editorial independence.

Direct Marketing Approach: Ethical, targeted, transparent, and academically relevant.

Unsolicited Mass Spam: Not permitted.

Guaranteed Manuscript Acceptance: Not permitted.

Misleading Indexing or Accreditation Claims: Not permitted.

Sale of Author or Reviewer Contact Information for Marketing: Not permitted.

Official Journal Website: https://jurnal.staiarrisalah.ac.id/index.php/aristha/index